When you think about what the biggest bottlenecks are in your organization, there’s a good chance the lack of access to information is one of them. In your accounting department, for example, how much time do people waste walking to file cabinets, searching for documents, or waiting for a file they set on someone’s desk days ago?
Instead, consider storing all of the documents used throughout your entire organization in one secure electronic document repository.
If a customer calls requesting information on the status of their order, and you end up searching through a pile of paper or calling around the office to figure out who was the last person to pull the document, you will have one less-than-pleased customer by the time you return. With an integrated document management solution, those documents would be captured at the time they were created or sent to the office, so you would only need to do a search from your desktop to find the documents you need. Then, you could instantly email a copy to the customer to take care of their questions quickly and efficiently.
Or, what if a business has remote employees? The only way for them to access documents might be to call someone at the corporate office or to have their documents sent to them in the mail or via courier. If they were using a document management system, the remote employees could sign on and access all of the documents they need wherever they are. They could even have the ability to view and approve documents from a smart phone or tablet.
With all the time and money saved from eliminating those bottlenecks, your company will be able to spend more time strategizing and working proactively. Instant document access is just one of the many benefits of going paperless along with streamlining workflows, automated output, simplified auditing and many more.
Please contact me at (805) 963-7811 or email@example.com if you are interested in scheduling a demo or would like to find out more about how document management can help your business.